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Annexure
– IV
CHILDREN’S LIBRARY OR CHILDREN’S SECTION OF GENERAL PUBLIC
LIBRARIES
From :
(To
be routed through State Government/Union Territory)
To
-
The Director,
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Raja Ram Mohan Ray Library Foundation,
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Block DD-34, Sector-1, Salt lake,
-
CALCUTTA-700 064
SUB
: Assistance to Children’s libraries of children’s section of
general public library.
Sir,
I
submit herewith an application ( in duplicate ) for a grant, under
the scheme "Assistance to Children’s Libraries or
Children’s Section of general Public Library". I certify that
I have read the rules and regulations of the scheme and I undertake
to abide by them. On behalf of the management , I further agree to
the following conditions.
a.
All
assets acquired wholly or substantially out of the grant shall not
be encumbered or disposed of or utilized for purposes other than
those for which grant is given. Should the organisation cease to
exist at any time, such properties revert to the Foundation.
b.
The
accounts of the scheme shall be properly separately maintained. They
will always be opened to check by a officer deputed by the
Foundation or the State/U.T. Government. They shall also be opened
to test-check by the Controller and Auditor General of India at his
discretion.
c.
If
the Foundation of the State/U.T. Government has reasons to believe
that the grant is not being utilized for approved proposes, the
Foundation may stop payment of further installment and recover
earlier amount in such manner as they may decide.
d.
The
organisation shall exercise reasonable economy in its working. In
case there is any increase in the cost of construction the grant of
the foundation will not be enhanced and the extra expenditure will
have to be borne by the organisation.
e.
The
organisation undertakes to meet the balance of the estimated
expenditure on the scheme.
- The
present application form duly filled in is enclosed together
with the required documents.
Yours faithfully,
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Signature
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Name and designation of the applicant
-
with
office seal
FORMAT
OF APPLICATION
1.
Name and address of the Institution/ Organisation/Library.
2.
Status of the Institution/ Organisation/ Library.
3.
a. If Government/Semi Government give the name and address of the
head of the department.
b.
If the library is managed by the local body, the name and the
address of the head of the department viz. Chairman, Vice Chairman,
Administration, Executive Officer and Anchal Pradhan (Mukhia).
c.If
Central Govt. sponsored library, give the name and address of the
head of the department.
In case of category (a) a copy of the audited receipts and payments
accounts (latest available) or a statement of receipts and payments
accounts duly signed by the convener of the previous year is to be
enclosed and in case of category (b) and (c) a statement of audited
receipts and payments accounts is to be enclosed.
- If a society or a trust mention the place, number
- and date of the registration.
(a
copy of the registration certificate, copy of
constitution/memorandum of association, a copy of the latest annual
report and copy of the latest audited receipts and payment accounts
to be enclosed)
4.
Particulars of grant applied for with estimates–
a.
Children’s books, Maps and Charts, Globes, Educational toys,
Display boards.
b.
Black & White TV, Tape recorder, Educational
audio cassettes & video cassettes Quotation to be attached)
c.
Racks and almirahs, reading tables and chairs for children.
(Description,
Specification, Quantity, Price to be furnished.)
5.
Particulars of the staff with designation.
6.
Source of the income grant from Govt. (Central/State), donation from
public, subscription from members etc.
7.
Average monthly expenditure.
8.
i)Total no. of books in stock.
a)
Children’s section
b)
Other than children
ii) Total nos. of periodicals in stock.
a)
Children’s section
b) Other than children
9.
a)Total no. of children members
b)Average no. of children readers, and borrowers per month/per day.
10.
a.
Whether any grant has been received from any other source for the
same purpose? If so, give particulars.
b.
Whether any grant has been received from the foundation under the
scheme in the previous occasion? If so, give particulars of the last
occasion viz. sanction letter no and date.
11.
Designation and complete postal address with pin code no. of the
grantee institution in the name of which Account payee cheque is to
be sent.
12.
Declaration
On behalf of the children’s library/institution/ organisation, I
solemnly declare that the particulars furnished above are true I
certify that I have read the rules and sanctions of the scheme and I
undertake to abide by them. The Account payee cheque may be
drawn in favour of _______________________________.
List
of Enclosures.
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i) Copy of the constitution/memorandum of the association.
-
ii) Copy of the Registration Certificate.
iii)
Latest available Annual Report
iv)
Latest available Audited Account.
v)
List of books to be purchased.
vi) Quotation for items to be purchased
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Counter sign by the higher authority wherever applicable
-
-
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Signature
-
-
Name & designation of the Applicant, Librarian with Office
seal
TO
BE USED BY THE CONVENER, SLC
Recommendation
This is to certify that __________________________ ( Name of the
Library ) _________________________ *Children’s Library/Public
Library having children’s Section deserves assistance from the
Foundation for its development. The amount of assistance recommended
is Rs. _____________.
Place
:
Signature
Date
:
Name & Designation of the
Convener,
SLC/SLPS with Office seal
* Strike out which is not applicable
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