CHAPTER - VI
The contingency plan for Disaster Management is basing on the past experiences as well as the direction of District Manager-cum collector. In this way the prevention and mitigation strategy has been developed keeping in view of the Pre, During and Post Disaster Days work. Flood, Cyclone, Drought, Heat Wave, Fire Accident are some major Natural Calamities, which are experienced in this district very often and now add to this the Tsunami threat has also alarmed as a major threat to the coastal based inhabitants.
The District is divided in to 3 Zone and Senior level Officers of the District will work as Zone Officer, who will look after the rescue and relief operation and monitor the day to day situation and send the updates as received from their Asst. Zone Officers (Sub-Collector) under the direct supervision of District Collector.
6.1. SUPERVISING OFFICERS OF GANJAM DISTRICT
|
Sl.No. |
Zone |
Name of the Zone Officer |
Name of the Asst. Zone Officer |
Block |
|
1 |
Chatrapur |
Sri Sashibhusan Padhi, ADM (Revenue ) |
Dr. Ajit Kumar Mishra, Sub-Collector, Chatrapur |
Chatrtapur, Hinjili, Polasara |
|
2 |
Berhampur |
Sri G. Dash, PD DRDA Ganjam |
Sri Dhanajaya Swain, Sub-Collector, Berhampur |
Rangailunda,Chikiti, Patrapur, Digapahandi, Sanakhemundi, Kukudkahandi |
|
3 |
Bhanjanagar |
Sri Madan Mohan Deo, ADM (Gen) |
Sri Pabitra Mandal , Sub- Collector, Bhanjanagar. |
Bhanjanagar, J.N.Prasad, Bellaguntha, Buguda, Sorada, Aska, Dharakote, Sheragada |
I. PRE-DISASTER PERIOD (FLOOD/ CYCLONE)
|
PREPARATION |
OBJECTIVE |
ACTION |
|
Convening District Level Committee on Natural Calamity – in the month of May
|
|
District Control Room (DCR), Emergency-Ganjam |
|
Identification of vulnerable points |
|
Main Actor – Sub-Collectors [Reporting & Monitoring] Sub-Actors- Tahasildars, Executive Engineers Irri. |
|
Identification & Indent of essential commodities the inaccessible/ scarcity pockets |
|
Identification –Action-Sub-Collectors Food grain stacking and monitoring, CSO & BDOs |
|
Arrangement of Power Boat & Country Boat at Flood points
|
|
Sub-Collector & DCR-Ganjam through SRC, Dist. Fisheries Officer, ADF & other private sources. |
|
Selection of Shelters |
|
Sub-Collectors, BDOs through PRIs and to manage the shelters through local management |
|
Requirement of medicine, life saving drugs, earmarking mobile teams, identifying probable epidemic area |
|
CDMO and Zilla Swasthya Samiti (ZSS) |
|
Arrangement of Food and fodder for bovine population |
|
CDVO |
|
Checking operation of already installed VHF system |
|
Technocrat of Police signals |
|
Monitoring |
|
Collector |
II. IMMEDIATE PRE-DISASTER
|
PREPARATION |
OBJECTIVE |
ACTION |
|
Receipt of Information
|
|
DCR [Emergency] Ganjam |
|
Dissemination of information |
From DCR to all Sub-Collectors/ Tahasildars/ BDOs/ All Line Dept. |
DCR [Emergency] Ganjam (SOP of DCR in page-), Head of line Dept., Sub-Collectors, BDOs & Tahasildars |
|
Immediate setting of Control Room round the clock & making it functional. |
All Line Departments, Sub-collectors, Tahasildars, B.D.Os. |
DCR (Emergency)- Ganjam (SOP of DCR in page.) Head of Line Departments, Sub-Collectors, Tahasildars, BDOs.
|
|
Rescue and evacuation |
To evacuate vulnerable people to identified shelters for the time being and logistic arrangements for the shelters |
Civil Defence Unit, Police personnel, Armed Forces, Naval, Red Cross Team, District Fire Officer, CBDP Volunteers of Ganjam Block Group formation to be done & & area of operation be specified, kept in readiness with rescue kits which are to be made available to them through DCR- Ganjam. Coordination- Addl. Dist. Magistrate and Sub-Collectors.
|
|
Arrangement of Free kitchen |
To provide immediate Fooding to the evacuees. |
Sub-Collector/ BDOs/CSO/NGOs |
|
Sanitation and medicine |
|
CDMO / Executive Engineers of PHD / RWSS |
|
Requisition of sufficient numbers of vehicle, Light / Medium/ Heavy. |
To be kept in readiness with POL |
RTO, CSO & Sub-Collectors |
|
Immediate freezing of 75% stock of POL Bunkers in the district. |
POL is tube used during the time Disaster followed by scarcity. |
CSO |
|
Arrangement of Road Cleaners / Power saw etc. |
To clean the road, cut the fallen trees and remove the garbage. |
RTO, EE, R&B, Executive Officer- ULB, Power saw placed by OSDMA to be arranged with mechanical division- R&B to be arranged. |
|
Trucks loaded with the Generators |
To move to the field immediately after the disaster is over. |
RTO |
|
PREPARATION |
OBJECTIVE |
ACTION |
|
Alertness & Remain in readiness to gear up in action immediately after the disaster is over. |
Listing to Radio, watch Television etc. |
All actors in Disaster Management |
|
Control Room to Functioning Day & Night |
|
District Control Room, all Line Deptt. All Sub-Collectors, BDOs Tahasildars/ |
|
Monitoring |
To stake of overall situation |
Collector at District level, Sub-Collectors at Sub-Division level |
|
FOLLOW UP ACTION |
OBJECTIVE |
ACTION |
|
Distribution of Relief / Emergent Relief as per the provision of ORC |
To provide immediate Fooding to save affected people from starvation |
Sub-Collector, BDOs, E.Os of ULBs, other non- Govt. agencies. |
|
Assessment & enumeration of damage |
To ascertain the exact loss of projection before Govt. |
All line Departments/ Tahasildars/ BDOs Coordination- superintending Engineers & Sub-Collectors. |
|
Monitoring Relief Operation organized by outside agencies / UN Agencies Red Cross / NGOs / PSUs / Other states etc through District Administration. |
To maintain uniformity of Relief administration |
Collector, Sub-Collector at Sub-Division level. |
|
Restoration of communication - Roads & Railways |
For timely and prompt delivery/ transportation of relief articles/ deployment of rescue team |
Executive Engineers of R&B, Rural works, Military & Paramilitary Forces, Police personal |
|
Restoration of Electronic Communication System |
To ensure proper coordination linkage |
District Manager, VSNL/ Technocrat of Police signals |
|
Immediate arrangement of free kitchen in the cut off/ shelter camps and inaccessible areas |
To avoid starvation and further deterioration both health and environment |
Sub-Collectors/ BDOs/ E.Os of UlBs/ PSUs/ NGOs |
|
Ensuring transportation of Relief Materials to affected pockets |
To reach immediately after abatement of calamity with helping hands for development of confidence among affected people |
CSO/ Sub-Collectors/ BSOs/ RTO |
|
Ensuring safeguarding of belongings of evacuees & maintenance of law and order |
To prevent anti-social activities |
Civil Defence authority/ SP Ganjam & Berhampur/ CBOs/ NGOs |
|
Ensuring safe availability of Drinking water, Provision of Medical facilities and minimum sanitation |
To check health hazards especially during calamity |
CDMO/ Executive Engineers of PHD & RWSS |
|
Removal of debris and disposal of carcasses |
For environmental equilibrium |
Police personnel/ E.Os of ULBs/ NGOs |
|
Helping the evacuees to return to their homes |
For settlement of the evacuees with their belongings after normalcy |
Sub-Collectors/ BDOs/ NGOs |
|
Special care to children, lactating mothers, old & infirm |
To prevent deterioration of health and multiple complicacy afterwards affecting humanity |
Sub-Collectors/ BDOs/ NGOs/ DSWO |
|
Meeting Officers of both District and Field level in every 24 hrs. to take stock of the situation |
For better coordination and cordial carrying of every kind of relief operation and to ascertain the progress thereof. |
Collector/ PD, DRDA at District level and Sub-Collectors at Sub divisional level |
|
Collection of information by a core group of DCR headed by DEO and submission of daily situation report to Govt./ SRC/ OSDMA/ RDC through District Collector keeping liaison with filed and state Govt. and interaction. |
Triangular linkage between field, district and state control room and other state level officials for taking further follow up actions on war footing |
Addl/ Dist.Magistrate (s)/ DDO/ DEO/ Sub Collectors/ BDOs/ Tahasildars/ Dist.Convener NGO |
|
Documentation of the entire event - Black & White/ Audio & Video |
To assess/ apprise the situation to different Central/ State level dignitaries of the event and official record |
Sub-Collectors/ DEO/ DIPRO |
|
Monitoring |
To take stock of the day-to-day activities, sort out bottlenecks for proper implementation of relief/ restoration/ rehabilitation programme. |
Collector/ PD, DRDA |
|
MEASURES |
Directly responsible |
Su-Division Monitor |
District Monitor |
|
BDO |
Sub-Collector |
ADM |
|
|
Distribution of NFBS be done within 10 days of death
|
SEO/ BDO of the Block |
Sub-Collector |
DSWO |
|
Prompt delivery of assistance under NMDS |
SEO/BDO of the Block |
Sub-Collector |
DSWO |
|
People not covered under National Old Age Pension/ Old Age Pension/ Orissa Disabled Pension but old and infirm and in distress to be immediately provided with Gratuitous Relief on Cards. Sub-Collectors will presume the sanction of the Collector and go ahead with distribution of GR in anticipation
|
VLW/ BDO |
Sub-Collector |
ADM |
|
FOR ANY STARVATION DEATH, THE RESPONSIBILITY WOULD SQUARELY ON THE BDO/ SUB-COLLECTOR |
|||
6.3. PREVENTIVE/ MITIGATION MEASURES TO BE UNDERTAKEN
(CHILDREN)
|
Activity |
Directly responsible |
Su-Division Monitor |
District Monitor |
|
ICDS Centers must run without fail |
CDPO |
Sub-Collector |
DSWO |
|
NCP Schools, Orphanages must run without fail |
Project Director, NCLP |
Sub-Collector |
DDO/ DSWO |
|
MDM must be given in designated Schools must run without fall |
SI of Schools/ BDO |
Sub-Collector |
DSWO |
|
SI OF SCHOOLS SHALL REMAIN SQUARELY RESPONSIBLE FOR UNINTERRPUPTED MDM |
|||
|
|
|
Directly Responsible |
Sub-Division Monitor |
District Monitor |
|
Drinking water for people |
Repair within 48 hrs of receiving of a complaint at Block/ PHD/ RWSS office |
Concerned SDO, RWSS and PHD |
Sub-Collector |
Exe.Engineer, RWSS/ PHD |
|
Stand Post repair |
Response must be prompt/ immediate |
Concerned SDO, RWSS and PHD |
Sub-Collector |
Exe.Engineer, RWSS/ PHD |
|
New Tube wells |
Shall be sunk in order of priority |
Concerned SDO, RWSS and PHD |
Sub-Collector |
Exe.Engineer, RWSS/ PHD |
|
Drinking water Wells |
To be dug at the place of need in consultation with Block out of PAs Fund |
BDO |
Sub-Collector |
PD, DRDA |
|
Sinking of wells in Ponds |
To be dug at the place of need in consultation with Block out of PAs Fund |
BDO |
Sub-Collector |
PD, DRDA |
|
Renovation of traditional drinking water sources |
To be taken up immediately out of departmental fund of RWSS in consultation with BDO |
BDO |
Sub-Collector |
Exe.Engineer, RWSS |
|
Chua and Rice |
To be sunk in places of need from funds earmarked for the purpose in consultation with Block |
BDO |
Sub-Collector |
ADM (in charge relief) |
|
THE E.EsOF PHD & RWSS SHOULD ENSURE DRINKING WATER SUPPLY THROUGH TANKERS IN THE SCARCITY POCKETS UN INTERUPTEDLY AND THE CONCERNED SDOs ARE SQUARELY RESPONSIBLE FOR ANY LAXITY IN THIS REGARD |
||||
6.5. VETERINARY
|
DRINKING WATER FOR ANIMALS |
Directly Responsible |
Sub-Division Monitor |
District Monitor |
|
A through near each Tube well should constructed |
BDO/ SDO/ RWSS |
Sub-Collector |
PD, DRDA/ E.Es of RWSS |
6.6. PUBLIC DISTRIBUTION SYSTEM
|
PDS |
PDS |
Directly Responsible |
Sub-Division Monitor |
District Monitor |
|
Market rates |
To keep close watch on rates of essential commodities and report deviations |
Inspector of Supplies/ MIO |
Sub-Collector |
CSO/ ADM |
|
Off take/ Lifting |
ACSOs in the Sub-Division and Inspector of Supplied of the Block must see off taking to retail |
Inspector of Supplies/ MIO |
Sub-Collector |
CSO/ ADM |
|
Rice, Wheat, Atta for Hat sale |
Concerned Inspector of Supplies of the respective hat area will look after this if situation demands |
Inspector of Supplies/ MIO |
Sub-Collector |
CSO/ ADM |
|
THE INSPECTOR OF SUPPLIES AND MIOs SHALL REMIAN RESPONSIBLE FOR PRICE HIKE OF ESSENTIAL COMMODITIES |
||||
|
|
Directly Responsible |
Sub-Division Monitor |
District Monitor |
|
50 or more labourers wanting work shall be provided with work. Model estimates of percolation tanks shall be dug |
BDO |
Sub-Collector |
PD, DRDA |
|
Minimum wage enforcement |
ALO |
Sub-Collector |
DDO |
|
Government / SRC shall be moved to for immediate allocation of funds for taking up LI work |
BDO |
Sub-Collector |
PD, DRDA |
|
Only labour intensive works work shall be taken up all other work requiring labour component shall be stopped |
BDO |
Sub-Collector |
PD, DRDA |
6.8. EPIDEMIC CONTROL AND ANIMAL DISEASES
|
|
Directly Responsible |
Sub-Division Monitor |
District Monitor |
|
In case of epidemics in a locality, the CDMO land his staff must get into action on war footing |
Medical Officer |
SDMO |
CDMO/ ADMO (PH) |
|
Animal disease Incase of epidemic of animals in the areas, the CDVO shall act on war footing |
VAS |
SDVO |
CDVO |
6.9. DISTRICT MONITOR MEET
|
|
Directly Responsible |
Sub-Division Monitor |
District Monitor |
|
District Monitor Meet Every Tues Day at 10.00 AM Complete feed back from the District Monitor Any negligence shall be sternly dealt with
|
OICs of concerned sections |
Concerned Sub-Collectors shall take up review on each alternative day |
ADM |
6.10. PROTECTION OF DRINKING WATER SOURCES
|
|
Directly Responsible |
Sub-Division Monitor |
District Monitor |
|
The security of every drinking water supply system shall be thoroughly reviewed and action as deems fit for tightening its security taken. The security of the following drinking water supply systems shall be personally reviewed by the Superintendent of Police
|
Concerned SDO/ PHD/ RWSS/ OICs Police Station |
SDPO/ DSP |
SP of the District |
The concerned Tahasildars/ Sub-Collectors must enquire into alleged starvation death within 24 hrs. Report to that effect is furnished to the District Collector within 24 hrs. in the format given in Appendix – VI of Orissa Relief Code, Any deviation shall be viewed seriously.
6.12 ISASTER SPECIFIC MEASURES AND APPROCHES
|
SECTOR |
MITIGATIVE MEASURES |
AGENCY RESPONSIBLE |
|
Infrastructure Development |
Improving Information Education and Communication activities through walling, posters, street play, volunteers training, village task force training, Mass rallies during normal period |
Leading NGOs |
|
Repair/ Restoration of vulnerable points on Roads before unset of monsoon |
R&B, NH, RD, Panchayat Samity |
|
|
Repair/ Restoration of vulnerable points on Embankment during pre flood period |
Irrigation/ Minor Irrigation |
|
|
Ensuring proper maintenance of shelter places constructed by default agencies |
Block/ Concern village committee |
|
|
Ensuring maintenance and proper functioning of electronic communication system |
VSNL |
|
|
Immediate Response for Repair/ Replacement of Tube wells/ Pipe water supply system |
RWSS/ PHD |
|
|
Proper maintenances of VHF system installed by OSDMA |
Head of Office of the concerned location |
|
|
Health/ Animal Husbandry |
By way of IEC activities through walling, posters, street play, village task force/ volunteers training, during normal period. |
By leading NGO, CDMO/ CDVO |
|
Adequate stock pilling of vaccines should be ensured for vaccination before disaster |
CDMO/ CDVO |
|
|
Training Programme of common people should be programmed for health care, sanitation and first aid from village level to district level. |
CDMO/ CDVO |
|
|
Livelihood Sector |
By way of IEC activities through walling, posters, street play, village task force/ volunteers training, during normal period |
CDMO/ CDVO/ Lead NGOs |
|
· To reduce adverse impact on Agriculture farmers should be advised alternating cropping pattern/ flood resistance crops · Drought resistance short duration paddy seeds be made available to farmers · Ensuring crop insurance |
Dy.Director Agriculture/ Dy. Director Horticulture |
|
|
Raising of Nursery in the horticulture farms & insurance coverage of horticultural products |
Dy.Director Agriculture/ Dy. Director Horticulture |
|
|
Insurance |
By way of IEC activities through walling, posters, street play, village task force/ volunteers training, during normal period |
CDMO/ CDVO/ Lead NGOs |
|
Emphasing on insurance coverage of life stock, crops, industry, workshop etc. |
Dy.Director Agriculture/ DRCS/ GMDIC |
|
|
Creating awareness among general public during normal time to insured human life. |
Leading NGOs |
6.13 EAD AGENCIES. (Govt. & Non-Govt. Organisation)
Activities especially during Post-Disaster period by different agencies are of vital importance in the sector of rehabilitation infrastructure development and in bringing normalcy of livelihood system. At the time of emergency the following agencies shall be get in touch for their helping hands.
|
Sl.No. |
DESIGNATION |
PHONE NUMBER |
RESIDENCE |
|
1 |
MD, OSDMA |
2395398/379/2391871 |
|
|
2 |
UNDP Orissa |
2595850/851/015 |
|
|
3 |
UNICEF, Bhubaneswar |
2393977/ 77/ 78/ 79/ 80 |
|
|
4 |
WFP |
2533358/ 61/86 |
|
|
5 |
UNFPA |
06852-241072 |
|
|
6 |
SRC (Bhubaneswar) |
1070 (Toll Free)/ 2534180 |
2544077 |
|
7 |
Addl. SRC (Bhubaneswar) |
2390161/2534180 |
|
|
8 |
M.D., OSDMA |
2395379/398 |
|
|
9 |
Revenue Control Room |
2390266 |
|
|
10 |
St. John Ambulance |
2531485 |
|
|
11 |
Indian Red Cross Society |
2392389/2390228 |
|
|
12 |
Civil Defence |
2394199 |
2340280 |
|
13 |
IMD, Bhubaneswar |
2534386/2534627 |
2534737 |
|
14 |
IMD. Gopalpur |
06810-2242030 |
|
|
16 |
Action Aid India |
2544224 |
|
|
17 |
BGVS, Orissa |
2394290/295 |
|
|
18 |
CRS |
2394388 |
|
|
19 |
CARE, Orissa |
2544835/2547766 |
|
|
20 |
CASA |
2555685/3970 |
|
|
21 |
Caritas India |
2396689/2394378 |
|
|
22 |
CYSD |
2300774/ 2301339 |
|
|
23 |
NYK |
2555982 |
|
|
24 |
CONCERN |
2538004/2394238 |
|
|
25 |
OVHA |
2572849/2572842 |
|
|
26 |
LWS |
2471064 |
|
|
27 |
OXFAM |
2571531/ 2570915 |
|
|
28 |
ODMM |
2302780 |
|
|
29 |
OVHA |
2572849/257842 |
|
6.14 PLAN EVACUATION
|
|
6.14 LAN DISSEMINATION & EVACUAITON
 |
6.15 DISSEMINAITON OF OTHER IEC MATERIALS
|
MODE |
AGENCY RESPONSIBLE |
|
Wall Painting, Street Play, Village Task Force/ Volunteers Training |
CDMO – Through field agencies BDOs - Through CBOs/ Village volunteers NGOs – through Block level NGO network |
|
Slide in Cinema Hall |
OIC Judicial, Collectorate |
|
Hand Bills, Paper advertisement |
DIPRO & BDO |
|
Media & Press release |
Information Officer/ DCR |
|
Posters, Cartoons, Charts, Photographs, Folk song |
CBOs/ NGOs |
|
Training Camps, Group discussion and special lectures by Community Leaders |
DIPRO, BDO, DCR |
6.16 TRAINING AND MOCK DRILLS
|
MODE |
AGENCY RESPONSIBLE |
|
Training Programme for Rescue & Relief |
SP, Dist. Fire Officer, Civil Defence, NGOs, CBOs |
|
Training for common people on Health Care, Sanitation & First Aid |
CDMO, BDOs & CBOs |
|
Disaster Orientation Training of Police/ Fire Personnel/ Medical Teams |
OSDMA/ ODMA/ UNDP/ SRC |
6.17 SETTING UP OF DISASTER VOLUNTER FORCE - IDENTIFICAITON & TRAINING
|
|
Warning Group- Warn the community of the impending danger.
Rescue & Evacuation Group- To be put into task immediately after abatement of calamity.
Water & Sanitation Group- Ensured safe drinking water in the shelter camps, MCS
Shelter management Group- Shall remains overall charge of managing the evacuees in shelter camps.
First Aid & Medical Group- Shall take care of the minor elements in the rescue camp.
Patrolling and Liaison Group- Shall watch & Word belongings of the inmates in the shelter camps & keep liaison with Govt.
|
Block level Task Force |
|
|
G.P. Level Task Force |
|
|
Village Level Task Force |